Are you planning to expand your factory or upgrade your production line but struggling to find a reputable equipment supplier abroad? Are you concerned about Vietnam's strict regulations on used machinery or the complex process of tariff classification?
Embassy Freight delivers a comprehensive machinery and equipment sourcing and import consulting solution. We help your business optimize investment costs, ensure legal compliance, and guarantee completely safe transport from the manufacturing plant right to your workshop.
1. The "tough" challenges of importing industrial machinery
Unlike ordinary consumer goods, machinery and equipment are a specialized category with many hidden risks:
- Equipment age regulations: Under Decision 18/2019/QD-TTg, used machinery imported into Vietnam may not be more than 10 years old and must meet standards for safety, energy efficiency, and environmental protection.
- HS Code and tariff rates: A production line has hundreds of components. How the HS Code is classified for machinery — as a synchronized unit or as separate parts — directly affects the import duty your business must pay.
- Specialized licenses: Equipment such as boilers, pressure vessels, and lifting machinery requires safety inspection results and energy labeling before it can be put into circulation.
- Transport risks: Machinery is often out-of-gauge (OOG) cargo, requiring extremely rigorous packing and lashing techniques to protect the electronic components inside from damage.
2. Embassy Freight's In-Depth Service Process
To give customers complete peace of mind, Embassy Freight applies a five-layer control process:
Step 1: Sourcing – Finding and Vetting Suppliers
We connect you directly with machine-building partners in industrial powerhouses such as Germany, Japan, Korea, Italy, and China.
- We check the plant's capability profile and export history.
- We negotiate ex-works prices and terms for warranty and after-sales technical support.
Step 2: Regulatory Consulting and Equipment Inspection
This is the most crucial step for clearing customs:
- For new machines: We verify synchronization and the Certificate of Origin (C/O) to qualify for preferential tariffs.
- For used machines: On your behalf, we contact inspection bodies designated by the Ministry of Science and Technology to issue an inspection certificate confirming eligibility for import — either at the origin abroad or at the port.
Step 3: Multimodal Transport Solutions
With an experienced technical team, Embassy Freight handles every kind of special cargo:
- Flat Rack and Open Top container transport for oversized machinery.
- Breakbulk vessel service for super-heavy, super-large equipment.
- Cargo insurance for 100% of the invoice value to guard against all risks at sea.
Step 4: Customs Clearance and Specialized Inspection
- Fast electronic customs declaration.
- Representing your business before the authorities for equipment safety inspection and quality measurement — either at the border gate or at your warehouse (bringing goods back for safekeeping).
Step 5: Installation and Handover
We help coordinate cranes and hauling equipment to move the machine into its installation position at your workshop as required.
3. Why should your business choose Embassy Freight?
Deep expertise in tariffs and HS codes
We help your business carry out the most accurate price consultation and HS code analysis, saving hundreds of millions of dong in taxes by correctly applying exemptions for machinery that forms fixed assets, or for machinery on the list of items not yet produced domestically.
Global agent network
With our extensive agent system, we have local staff who go directly to the plant abroad to check production progress and photograph and film the container-loading process for customers in Vietnam to follow.
Transparency and confidentiality
Every cost — from purchasing fees and transport charges to import duties and port handling fees — is itemized in detail, with no hidden costs. Embassy Freight is committed to protecting the confidentiality of our customers' supply sources and technological know-how.
4. The machinery categories Embassy Freight regularly handles
- Plastics industry: Injection molding machines, bottle blow-molding machines, plastic recycling lines.
- Mechanical engineering: CNC machines, laser cutters, press brakes, punching machines.
- Food industry: Automatic packaging lines, freeze-drying systems, agricultural processing machines.
- Textiles and garments: Industrial embroidery machines, knitting lines, dyeing machines.
- Construction equipment: Excavators, bulldozers, concrete batching plants, tower cranes.
Contact Information
EMBASSY FREIGHT SERVICES (VIETNAM)
Address: Room 4.25, 4th Floor, 8 Hoang Minh Giam, Duc Nhuan Ward, Ho Chi Minh City.
Email: info@embassyfreight.com.vn
All-in-One Customs Clearance Service - Sea Freight Service - Air Freight Service - All-in-One Import-Export Service - Express Domestic Delivery - Import-Export Consulting
Contact for Consultation:
- 0936911656 (HCM) - Embassy Freight Services (VN) Southern Vietnam
- 0937361637 (Hanoi) - Embassy Freight Services (VN) Northern Vietnam
"Don't let procedural barriers slow the pace of your production. Let Embassy Freight's experts bring the world's technology to your workshop as quickly and safely as possible."
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