Are you planning to expand your plant or upgrade your production line, but struggling to find a reputable equipment supplier abroad? Are you worried about Vietnam's strict legal requirements for used machinery, or complex tariff-classification procedures?
Embassy Freight offers a comprehensive machinery and equipment sourcing and import consulting solution. We help businesses optimize their investment costs, ensure legal compliance and transport goods with absolute safety—from the manufacturing plant right to your factory floor.
1. The Challenges of Sourcing and Importing Industrial Machinery
Unlike ordinary consumer goods, machinery and equipment are a specialized category with many hidden risks:
- Equipment-age regulations: Under Decision 18/2019/QD-TTg, used machinery imported into Vietnam must be no more than 10 years old and must meet standards for safety, energy efficiency and environmental protection.
- HS Codes and tax rates: A production line has hundreds of components. Whether the HS Code classifies the machinery as a synchronized unit or as separate parts directly affects the import duty a business must pay.
- Specialized permits: Equipment such as boilers, pressure equipment and lifting machinery requires a safety inspection result and an energy label before it can be put into circulation.
- Shipping risks: Machinery is often out-of-gauge (OOG) cargo, demanding extremely strict packing and lashing techniques to prevent damage to the electronic components inside.
2. Embassy Freight's In-Depth Service Process
To give customers complete peace of mind, Embassy Freight applies a 5-layer control process:
Step 1: Sourcing – Finding and vetting suppliers
We connect directly with machine-building partners in industrial powerhouses such as Germany, Japan, Korea, Italy and China.
- Check the factory's capability profile and export history.
- Negotiate the ex-works price and terms for warranty and post-sale technical support.
Step 2: Legal advice and equipment inspection
This is the most important step for clearing customs:
- For new machines: Check the synchronization and certificate of origin (C/O) to qualify for preferential tariffs.
- For used machines: On the customer's behalf, we contact inspection bodies designated by the Ministry of Science and Technology to issue an inspection certificate confirming the equipment is eligible for import—either abroad at origin or at the port.
Step 3: Multimodal transport solutions
With an experienced technical team, Embassy Freight handles all kinds of special cargo:
- Flat Rack and Open Top container shipping for oversized machinery.
- Breakbulk vessel service for super-heavy, super-long equipment.
- Cargo insurance for 100% of the invoice value to guard against every risk at sea.
Step 4: Customs clearance and specialized inspection
- Fast electronic customs declaration.
- Representing the business before the authorities for equipment safety inspection and quality measurement—right at the border gate or at the company's warehouse (bringing goods in for storage).
Step 5: Installation and handover
We help coordinate crane and haulage equipment to move the machine into its installation position at the factory as required by the customer.
>>>See More: Professional Import-Export Staff Leasing Service in HCMC
3. Why Should Businesses Choose Embassy Freight?
Deep expertise in tariffs and HS codes
We help businesses conduct price consultation and HS code analysis with the utmost accuracy, saving hundreds of millions of dong in taxes by correctly applying exemptions for machinery that forms fixed assets, or for machinery not yet produced domestically.
Global agent network
With an extensive agent network, we have local staff who go directly to the factory abroad to check production progress and take photos and videos of the container-loading process for customers in Vietnam to follow.
Transparency and information security
Every cost—from purchasing fees and shipping fees to import duties and port lift-on/lift-off charges—is itemized in detail, with no hidden costs. Embassy Freight is committed to protecting the confidentiality of customers' sources of goods and technological know-how.
4. The Machinery Categories Embassy Freight Regularly Handles
- Plastics industry: Injection molding machines, bottle blow molders, plastic recycling lines.
- Mechanical engineering: CNC machines, laser cutters, press brakes, punching machines.
- Food industry: Automatic packaging lines, freeze-drying systems, agricultural-produce processing machines.
- Textiles & garments: Industrial embroidery machines, knitting lines, dyeing machines.
- Construction equipment: Excavators, bulldozers, concrete batching plants, tower cranes.
Contact Information
EMBASSY FREIGHT SERVICES (VIETNAM)
Address: Room 4.25, 4th Floor, 8 Hoang Minh Giam, Duc Nhuan Ward, Ho Chi Minh City.
Email: info@embassyfreight.com.vn
Full-Service Customs Clearance – Ocean Freight Service – Air Freight – Full-Service Import-Export – Domestic Express Delivery – Import-Export Consulting
Contact for consultation:
- 0936911656 (HCMC) – Embassy Freight Services (VN), Southern Vietnam
- 0937361637 (Hanoi) - Embassy Freight Services (VN), Northern Vietnam
"Don't let procedural barriers slow down your production pace. Let Embassy Freight's experts bring the world's technology to your factory as quickly and safely as possible."
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